Rules
of the Association
1. The Cambridgeshire Hockey Association - ‘Cambridgeshire Hockey’ -
affiliated to the Eastern Region Hockey Association (ERHA) and the
national governing body for hockey in England shall be responsible for
· programmes for Young People (including competitions and representative
teams).
· programmes for Adults (competitions and representative teams).
· programmes to support the recruitment, training and
employment/deployment of coaches, umpires and administrators to support
these programmes.
· representation of the interests of member players, coaches, umpires and
administrators.
· representation of the interests of member Clubs and Schools / Colleges.
2. Membership from Clubs and Schools (and through them players, coaches,
umpires and administrators), and therefore participation in the activities
of Cambridgeshire Hockey shall be dependant upon payment of an affiliation
fee. The affiliation fees will be recommended by the Treasurer and
Management Group, for approval at the Senior Annual Meeting. All fees must
be paid by 31st October each year.
3. That the Senior Annual Meeting shall be held twice a year and that all
Clubs are required to attend both meetings. The end of season meeting
shall be responsible for:
· receiving written reports from the Management Group and all
representatives of Cambridgeshire Hockey and of the events and activities
of Cambridgeshire Hockey from the preceding year (the operating year shall
be 1st August to 31st July).
· receiving and approving the Balance Sheet and Statement of Accounts of
Cambridgeshire Hockey of the preceding year (the financial year shall be
1st August - 31st July)
· electing the Management Group for Cambridgeshire Hockey (unless
otherwise stated) for the forthcoming year
· approving of the budget for the forthcoming year including the
affiliation fees
· considering of the Rules of Cambridgeshire Hockey, Policies of
Cambridgeshire Hockey and any other business
The second meeting which shall be held mid-season , when elected and
appointed representatives shall be responsible for:
· Reporting back and consulting with Clubs on the progress of programmes
for Adults (including leagues, competitions and representative teams)
· Reporting back and consulting with Clubs on matters raised by England
Hockey and other bodies, as appropriate
The date and venue of the Senior Annual Meeting will be published in the
Cambridgeshire Hockey Handbook, and members must receive a minimum of 14
days notice reminder of the meeting. All member Clubs attending this
meeting shall have one vote (for separate, men’s, women’s or mixed clubs);
two votes for joint men’s/women’s/mixed clubs. Schools attending will have
one vote. Any individual may attend these meetings as an observer.
4. Special Meetings may be called by the Management Group or five member
Clubs or Schools. 21 days notice including details of the agenda must be
given of Special Meetings.
5. A Junior Annual Meeting open to all member Schools and Clubs, and all
representatives involved in the Cambridgeshire Hockey programmes for young
players shall be responsible for:
· receiving written reports from all representatives involved in the
Cambridgeshire Hockey programmes for Young People, including details of
income and expenditure.
· considering the recommendation for affiliation fees for Schools and Club
junior sections for the next year.
· making appointments to the Management Group of the Junior Boys and Girls
representatives, Schools representatives and Boys and Girls (U18)
representatives.
· making recommendations to the Management Group for appointed
representatives to serve in roles associated with the Cambridgeshire
Hockey programmes for Young People.
All Clubs and Schools attending shall have one vote, as will all elected
or appointed representatives of Cambridgeshire Hockey. Any individual may
attend this meeting as an observer. All Clubs and Schools must receive 21
days notice of the date and venue of the Junior Annual Meeting.
6. The Management Group of Cambridgeshire Hockey shall be elected at the
Senior Annual Meeting (unless stated) for the forthcoming year and be made
up as follows:
· Chairman
· Vice Chairman
· Treasurer
· Secretary
· Clubs (Men’s) representative
· Clubs (Women’s) representative
· Junior (Boys) representative (appointed by the Junior Annual Meeting)
· Junior (Girls) representative (appointed by the Junior Annual Meeting)
· Umpires representative (CHUA Chairman or nominee)
· Umpires representative (CHUA Secretary or nominee)
· Schools representative (appointed by the Junior Annual Meeting)
· Local Authority Sports Development representative (appointed by the LA
SDO’s)
· Boys and Girls representatives (restricted to Under-18’s to directly
represent the interests of young people on the Cambridgeshire Hockey
Association)
In the event of positions not being filled the Management Group may
co-opt. The Management Group shall meet a minimum of twice a year. All
members must be given a minimum of 7 days notice of the meetings and a
minimum of five members must be in attendance for meetings to go ahead.
The Management Group shall be responsible for managing the programmes of
Cambridgeshire Hockey and representing the interests of the members. The
Management Group must hold its first meeting of the year within 28 days of
the Senior Annual Meeting to confirm the appointment of representatives to
organise the events and activities of Cambridgeshire Hockey for the
forthcoming season. These representatives to become members of the Junior
and Senior Programme Sub-Groups as appropriate.
7. The Management Group will be supported in its work by the Junior and
Adult Programme Sub-Groups, which shall be made up of other
representatives appointed to serve in specific roles associated with the
Cambridgeshire Hockey programmes (for Young People and Adults). These
representatives will be given job descriptions and guidelines to the
budget and procedures that they should follow. The Sub-Groups shall meet
as and if appropriate. The Management Group may establish other sub-groups
as necessary and appropriate.
8. Decisions at any meeting (including changes to these Rules at a Senior
Annual or Special Meeting) shall be decided by majority of votes given by
a show of hands, and in the case of equality of votes the Chairman shall
have a second and casting vote.
May 1999
Amended June 2000
Amended June 2001
Amended June 2003
STEPS TO THE CREATION OF A NEW ASSOCIATION
FOR HOCKEY IN CAMBRIDGESHIRE 1999
The Cambridgeshire Hockey Association was established following the Annual
General Meetings of the Cambridgeshire Women’s Hockey Association (CWHA)
on Tuesday 18th May 1999, and the Cambridgeshire County Hockey Association
(CCHA) on Monday 24th May 1999.
STEP ONE
The Cambridgeshire Women’s Hockey Association (CWHA) and Cambridgeshire
County Hockey Association (CCHA) agreed the creation of The Cambridgeshire
Hockey Association, from 1st June 1999.
STEP TWO
That CWHA and CCHA agreed the dissolution of their Associations, from 1st
August 1999, and the transfer of all remaining assets to The
Cambridgeshire Hockey Association.
STEP THREE
The election of Offices of the CWHA (Hon President, Chairman,
Vice-Chairman, Hon Secretary, Hon Treasurer) and CCHA (President, Captain,
Hon Secretary, Hon Treasurer, Hon Match Secretary) to represent the
interests of the members of their Association until dissolution
STEP FOUR
That CWHA and CCHA approved the Rules of The Cambridgeshire Hockey
Association.
STEP FIVE
Representatives were elected to serve as members of the Management Group
of The Cambridgeshire Hockey Association from 1st June 1999.
CAMBRIDGESHIRE HOCKEY POLICIES
6.1 Approval of the affiliation fees annually
6.2 Adoption of a Sport Equity policy - ‘That Cambridgeshire Hockey shall
take positive steps
to ensure that Sports Equity is a fundamental and integral part of our
work and to seek to ensure that membership is fully aware of and takes
appropriate action to implement this objective’
6.3 Approval for the Management Group to agree colours and logo for
Cambridgeshire
Hockey
6.4 Approval that all Vice Presidents of the CWHA and CCHA become Honorary
Members of
The Cambridgeshire Hockey Association
